Administrative Assistant

Josephine T. Algiers Burbank, CA 91505, 818-632-8121


Software Proficiency


MS Word; MS Excel; MS Outlook; Quickbooks; Typing 70+ wpm; Proficient in Written and Verbal Communication; Client Services; Paralegal Certificated obtained in 2004


January 16, 2006 to December 31, 2015


Video Tech Services, Inc.


Position: Office Manager


Worked in audio/video labor company, managed 24 employees. The Company has three locations. As Office Manager, I managed the departments at the corporate office. Also held weekly video meetings with all three locations. Some of my duties were as follow:



  • Supervised and managed billing of clients on average $200,000 per week

  • Supervised shows that needed to be closed and billed, on average 150 shows per week

  • Collection of accounts receivable; most clients paid by check, on average 13 checks received per day

  • Approved all overhead bills

  • Approved all technician invoice payments, on average $160,000 per week

  • Welcomed new clients and saw that all information was sent to them; contract, price list, labor request template and job descriptions form

  • Reviewed new client contracts before sending

  • Handled client incident issues

  • Requested Certificate of Insurance (COI) for new clients



General Items:




  • Managed payroll with outside payroll service; tracked and approved vacation days/sick days

  • Human Resources - employees reported issues re health benefits, 401k and other personal issues, which I handled through the proper channels

  • Handled fiscal-year-end taxes with ouside CPA

  • All IT issues reported to me and I called IT tech to come in and repair/correct

  • Named as Service of Process for legal documents

  • Interviewed and hired new employees for their three-month probation period


January 2002 to December 2005


Transamerica/Aegon  Los Angeles, California


Position:  Paralegal


Worked in Legal Department, as Paralegal, for vice President and counsel James Watson



 


  • ID#: 117110
  • Location: Burbank, CA , 91505

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